Tech Planning Purchasing Calculator Technology Mill Levy Ordering

• Technology Mill Levy orders received by the third Friday of each month will be processed in the same month.
• Technology Mill Levy orders received after the third Friday of each month will be processed with the following month's orders.
• Ordering information for many recommended hardware products can be found on the Technology Purchasing Calculator page: http://luxo.dpsk12.org/calculator/

• All Technology Mill Levy orders are processed through the Cayenta Financials system. Technology Mill Levy orders include any order where the DAC is 12 xxx1100x0008700735.
• All computer orders from Dell (http://premier.dell.com) and Apple (http://applestore.dpsk12.org) must be accompanied by a web quote number.
• Leasing of Dell and Apple computers is an option for schools to consider. (Contact Diana Ludwig in Purchasing for more info x33335)
• Mill Levy funds do not carry over from year to year. Please track and spend your funds accordingly.
• ONE OF THE FOLLOWING COMMODITY CODES MUST BE USED FOR ALL MILL LEVY TECHNOLOGY ORDERS:
  • MDELL    Mill Levy DELL Computer orders
  • MILLP   Mill Levy Computer Peripherals, Cables, Security Kits, Scanners
  • MILPRT   Mill Levy Printer orders
  • MILSOF   Mil Levy Software Orders
  • MILAPP    Mill Levy APPLE Computer orders
  • MILLAV   Mill Levy Audio Visual Orders-TVs, VCRs, Digital Cameras, Cameras (non digital), Projectors
  • MILWHS   DPS Warehouse Orders- Cables, Security Kits

Technology Mill Levy Procedural Checklist

Preparing Your Order

• Check the Ordering Calculator (http://luxo.dpsk12.org/calculator/)
• Account for security kits and Ethernet cables for new equipment.
• Collect complete and accurate orders for your requisition clerk.
• Generate web quotes for Dell or Apple following the attached buying guides.
• Give a copy of all web quotes to the requisitions secretary.
• Include web quote numbers as the first part of the item descriptions in Cayenta.
• Enter your equipment requisitions in Cayenta with the appropriate distribution account code and approve by the deadline for each cycle.

• Assign responsibility for receiving equipment when delivered to your school.
• Keep new equipment in a secure area for deployment.
• Move new equipment to its intended location.
• Unbox the equipment.
• Plug in all connections for your equipment and insure that it works correctly within 30 days.  Vendors will not accept returns after 30 days.
• Move any replaced equipment to its intended location or other appropriate area.
• Secure new equipment properly.
• Provide your building technology contact person with time and access to properly set up new equipment.

• computer hardware
• computer software
• computer peripherals (scanners, digital cameras, external disk and hard drives, graphic tablets, CD burners, etc.)
• computer storage media (floppy disks, Zip/Jaz/SyQuest disks, etc.)
• printers
• computer upgrades (RAM, Ethernet cards, G3 cards, sound cards, etc.)
• computer projection systems
• adaptive technologies for disabled students
• network upgrades (hubs, routers, switches, fiber, etc.)
• additional T1 lines
• additional building network wiring, including labor and equipment
• video distribution systems
• distance learning technologies (two-way audio units, etc.)
• video production and editing equipment (both digital and analog)
• television monitors, VCRs, Laser Disk players, DVD players
• MIDI keyboards
• calculators
• science probes and related equipment
• career and technology education modules
• Integrated Learning Systems (ILS) packages (now requires Curriculum Department review)
• wall mounting for TVs and VCRs (wall mounting is now restricted in most instances!)
• online subscription services (Scholastic, etc.)
• teacher training
• enhanced audio systems

• any items from the Mill Levy purchase list above
• school technology support staff
• technology consumables (printer toner and ink cartridges, etc.)
• computer furniture (tables, chairs, etc.)
• technology conference registration fees
• security (individual computer security kits and lab alarm systems)

• copy machines
• fax machines
• lab and building upgrades to accommodate additional technology (electrical, air conditioning, remodeling, etc.)

1. Go to premier.dell.com
2. Click on Register with Premier Dell.com and Create a Dell Personal Profile
3. User Name: Denver Public Schools    Password: orange19 (must be lowercase)
4. Complete your Personal Profile information and submit
5. On the next page enter your new password and submit
6. Click on Purchasing Tools on the left side
7. Click on Your Online Store
8. Either choose systems by clicking on Add to Orderform, or Select to modify a standard configuration
9. If you have configured your own system, scroll to the bottom of the page and select Add to Order form
10. Select Detail View and print out
11. Scroll to bottom of page and select Save E-quote
12. Fill in first 3 lines and select Continue at the bottom of the page
    • **If you do not have an email address please use      
    •         john_doe@email.com
    • **Use your school name as E-quote Name
13. Scroll to bottom of page and select Save E-quote
    • **You will see all your information, including the E-quote #                         
    •     Those with Email will receive an Emailed confirmation.
14. You will need to put your Equote # and Equote Name on your PR and include your printout of the Detail View
15. Give a copy of the E-quote to the requisitions secretary

1. Go to http://applestore.dpsk12.org
2. Click on DPS's Custom Apple Store for Institution Purchases
3. Type in your Outlook user name and password (if requested)
4. Click on the Recommended Systems (red check mark) or click on a system to create your own configuration
5. Review your proposal, and change quantities if needed
6. Click on Continue Shopping to add additional systems
7. Click on Submit to Purchaser to create a web quote (if this step is omitted, no number will be generated with which to process your order)
8. Create an account if you do not already have one, or log in using the “Sign in or create your own personal account” link
9. From the link above, to create a new account, click on the “New Account” button, fill in your email address and password and click the “Continue” button
10. From the link above, to log in, enter your email address and password
11. Select items as needed for your web quote
12. When done adding items to your web quote, click the “Create Proposal” button
13. Include school name in your proposal information
14. Include Diana_Ludwig@dpsk12.org as the purchasing agent’s e-mail address
15. Print out the proposal or download a PDF copy of your web quote
16. Give a copy of the web quote to the requisitions secretary

• Have the Building Tech Rep, Principal or Principal’s Designee call the DoTS Hotline at 720-423-3888 to request an IP number for the computer or printer to be addressed for network access if needed.  If you are moving equipment, also request an IP number for the existing equipment or computer that is being moved
• When calling the HotLine, be sure to have the room number where the equipment has been assigned.  Also include the location of any equipment being replaced to avoid problems with network configurations
• Remove computer or printer from its packaging
• Place equipment in its desired location
• Connect all of the parts for that equipment
• Turn the equipment on and test to see that it is working properly
• Address the equipment using the IP number provided from DoTS
• Complete installation of district software that was provided to your building STR
• Move any equipment that will be reused elsewhere to its desired location
• Connect all of the parts for that equipment
• Turn the equipment on and test to see that it is working properly
• Address the equipment using the IP number provided from DoTS
• Remember: order an Ethernet cable and a security kit for each computer or network printer!

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This page was last updated on 7/19/07